IRBWise Communication

April 14th, 2009

To BSD Faculty Members and members of the research community,

As per prior communications, the BSD/UCH IRB has been in the process of implementing an on-line submission system, IRBWise for the past few years. As part of the implementation process, the IRB staff identified and piloted this system with a group of users this winter. We have modeled the electronic submission form on the existing paper submission forms as much as possible in order to ease this transition. With useful feedback and participation from the pilot group, we are now moving forward and rolling out online submissions to the entire research community.

NEW submissions of protocols
New protocols submitted on or after May 1 may be submitted in IRBWise.
All new protocols submitted to the IRB on or after July 1, 2009 must be submitted in IRBWise.
(The IRB will not accept paper copies of new submissions after July 1.)

CONTINUING REVIEW submissions
In order to renew existing protocols, renewal applications (continuing reviews) submitted on or after July 1 may be submitted in IRBWise.
All renewals submitted for protocols expiring on or after October 1, 2009 (to be submitted for the deadline of August 21, 2009) must be submitted in IRBWise.

For AMENDMENTS, AEs, and OTHER Submissions
For all other types of IRB correspondence for approved existing studies, these submissions should continue to be submitted on paper until the continuing review for that protocol is submitted and approved in IRBWise. After a study is approved in IRBWise, all future submissions on that protocol should be submitted in IRBWise.

To enter protocols online, users will need a valid CNet username and password. To determine whether you have a valid CNet account, please access the NSIT website at http://nsit.uchicago.edu/services/cnetid/ . This site also allows you to update your CNet account, including updating your password. If you are a hospital employee and do not have a CNet ID, a UCHAD account may be used.

Users may login to IRBWise at https://irbwise.bsd.uchicago.edu/ beginning May 1 to submit new protocols. Users must first request that their account be activated by clicking the “Request an Account” link on the IRBWise homepage.

Training sessions will be held periodically throughout the spring and summer in order to acquaint users with submitting online. Training session availability will be posted on the IRB website at http://bsdirb.bsd.uchicago.edu/irbwise/#Training. In addition, training materials are also available at the same web address, including a Principal Investigator User Manual, a Research Staff User Manual as well as a document entitled “Quick Q & As for PIs.”

We look forward to your assistance with the implementation of this system. If you have any questions concerning this process, please contact me at 2-1472 or Nell Thompson, the IRB Associate Director at 4-7674.

Sincerely,

Millie Maleckar

Millie Maleckar
Director, Regulatory Compliance, Human Subjects
University of Chicago Biological Sciences Division
5751 S. Woodlawn Avenue, Room 211C
Chicago IL 60637
(773) 702-1472 (voice)
(773) 834-0659 (fax)

Please visit our new website: bsdirb.bsd.uchicago.edu

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IRBWise Communication

April 14th, 2009

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